Put systems in place to ensure that your organization is run as efficiently as possible. Learn from others who have run successful organizations.
Have a daily plan. This guards against slippage and distractions. Prioritize your time because it is such a valuable resource that can’t be wasted. Write down your most important daily tasks and check them off. Simple, but effective.
Plan weekly staff meetings with agendas so your staff knows how to prepare. When I was an assistant coach at Davidson, I tried to be extremely organized. I believe you “control what you can control.” I was always trying to find the best way to do things, and I came across the Franklin Planner. It is a daily planner that helps you prioritize your day, your month, your year, and your life. I became obsessed with it. I have tried to find better options, even with all the new technology today, but there is nothing better than writing down notes and prioritizing your day on paper. I still carry one. Every assistant coach I had, I made them use a Franklin Planner and would challenge them to find a better option. Mike Balado was an assistant for me at FAU. He had great energy, was a good recruiter, and knew basketball, but he wasn’t the most organized person I knew! Mike is now the head coach at Arkansas State, and he still uses the Franklin Planner. His beautiful wife, Alicia, once thanked me for making him more organized.
• “You either manage your day or your day will manage you.”
• “If you fail to plan, you are planning to fail.” —Ben Franklin
• “Little things are big things.” —Bob McKillop
• “If you take care of the little things, the big things take care of themselves.” —Emily Dickinson
• “Time is your biggest opponent. Choose your tasks wisely.”
• “Paper remembers. People forget.” —NYC pizzeria owner
• Eliminate distractions—cell phones, emails, and social media eat at productivity.
• Delegate—if someone can do a project 80 percent as well as you can, let them manage it. This develops trust and it is the best way for your people to grow while taking stress off yourself.
•“Don’t mistake activity with achievement.” — John Wooden
• Learn to say “no.”
• “Gatekeepers” should manage your requests. You don’t want to be the “bad guy.”
• Deadlines—agree upon deadlines with your staff, then track the progress. Hold people accountable.
• Flowcharts—do you have a chain of command?
Learn & Grow!